RS INSTITUTIONAL SERVICES
Back office outsourcing support for educational institutions, societies/trusts, businesses and semi-corporate organizations.
The tables show the full service at each level. Smaller starter packs are available for most services (for example, staff records & attendance only), from ₹6,000 per month. Pack details, limits and conditions are shown to registered clients on the RSIS Client Portal.
A. Educational Institution Administration
| Level | Workload | One-Time | Weekly | Monthly* |
|---|---|---|---|---|
| Basic | Up to 200 students | ₹7,500 | ₹7,000 | ₹18,500 |
| Standard | 201-500 | ₹10,500 | ₹9,500 | ₹25,500 |
| Advanced | 501-700 | ₹14,500 | ₹13,000 | ₹35,500 |
| Custom | Above 700 | Custom Quote | Custom Quote | Custom Quote |
Included: Student Master & Records; Admission Records; Student Fee Management; Receipts & Outstanding; Exam Administration; Library; Science/Computer Laboratory records; Hostel; Transportation; Inventory/Stock; routine institutional administrative records/reports.
B. HR & Payroll Management
| Level | Workload | One-Time | Weekly | Monthly* |
|---|---|---|---|---|
| Basic | Up to 20 employees | ₹5,000 | ₹4,500 | ₹10,500 |
| Standard | 21-50 | ₹7,000 | ₹6,500 | ₹16,500 |
| Advanced | 51-150 | ₹10,500 | ₹9,500 | ₹25,500 |
| Custom | Above 150 | Custom Quote | Custom Quote | Custom Quote |
Included: Employee/Staff Master; joining and employee records; attendance inputs; leave; payroll processing; authorized deductions; salary records; payslips; employee documents; routine HR/payroll reports.
C. Accounts & Bookkeeping
| Level | Workload | One-Time | Weekly | Monthly* |
|---|---|---|---|---|
| Basic | ≤100 txn + 1 bank A/c | ₹6,000 | ₹5,500 | ₹12,500 |
| Standard | 101-300 + up to 2 bank A/c | ₹9,500 | ₹8,500 | ₹20,500 |
| Advanced | 301-500 + up to 4 bank A/c | ₹13,500 | ₹12,500 | ₹30,500 |
| Custom | >500 and/or >4 bank A/c | Custom Quote | Custom Quote | Custom Quote |
Included: Receipts/payments; cash/bank entries; expense booking; applicable sales/purchase accounting entries; journal entries; ledgers; receivables/payables; bank/cash reconciliation; outstanding; routine accounting/bookkeeping reports.
D. Corporate / Business Administration
| Level | Workload | One-Time | Weekly | Monthly* |
|---|---|---|---|---|
| Basic | ≤100 operational txn | ₹6,500 | ₹6,000 | ₹15,500 |
| Standard | 101-300 | ₹10,500 | ₹9,500 | ₹25,500 |
| Advanced | 301-500 | ₹14,500 | ₹13,000 | ₹35,500 |
| Custom | >500 / complex | Custom Quote | Custom Quote | Custom Quote |
Included: Sales Administration; Purchase Administration; Customer/Vendor Management; Inventory/Stock; Transportation/Logistics; Quotations; Orders; invoice coordination; office administration, documentation/correspondence; routine operational reports. Accounts & Bookkeeping is separately covered under Section C.
E. Complete Back Office Outsourcing Packages
Educational Package = A + B + C | Corporate / Business Package = D + B + C
| Package | Level | Weekly Service Value | Monthly Service Value* |
|---|---|---|---|
| Educational | Basic | ₹17,000 | ₹41,500 |
| Educational | Standard | ₹24,500 | ₹62,500 |
| Educational | Advanced | ₹35,000 | ₹91,500 |
| Corporate / Business | Basic | ₹16,000 | ₹38,500 |
| Corporate / Business | Standard | ₹24,500 | ₹62,500 |
| Corporate / Business | Advanced | ₹35,000 | ₹91,500 |
| Either | Custom | Custom Quote | Custom Quote |
Package discount is not automatic or guaranteed. Any discount is subject to actual service scope, data condition/processing effort and Proprietor approval.
F. Transportation Management (for transporters)
| Level | Workload | One-Time | Weekly | Monthly* |
|---|---|---|---|---|
| Basic | Up to 25 vehicles | ₹4,000 | ₹3,500 | ₹8,000 |
| Standard | 26-50 vehicles | ₹6,500 | ₹5,500 | ₹13,500 |
| Advanced | 51-120 vehicles | ₹11,500 | ₹10,000 | ₹25,000 |
| Custom | Above 150 vehicles | Custom Quote | Custom Quote | Custom Quote |
Included: vehicle and driver records; permit, fitness, insurance, PUC, road-tax and driving-licence expiry tracking; FASTag recharge and toll records; trip booking with LR / bilty; delivery and POD tracking; freight billing and party outstanding; diesel (km per litre), toll, repair and tyre expenses; driver advance; vehicle-wise profit and routine transport reports.
Advanced level: 121-150 vehicles are charged ₹250 per additional vehicle per month. Above 150 vehicles: Custom Quote. Staff salary and payroll of a transport company are covered under Section B (HR & Payroll); accounting under Section C. School bus / van transport is part of Section A.
Optional: payslip of each employee sent to the employee's registered mobile number (WhatsApp), if the client wants it. When three or more services are taken, a bundle discount of up to 5% may be given at the Proprietor's discretion.
Backlog / Historical Work
| Data / Record Condition | Charge Basis |
|---|---|
| Clean / standardized data | 50% of applicable monthly rate |
| Normal backlog | 65% of applicable monthly rate |
| Correction-heavy / incomplete / mixed data | 80%-100% of applicable monthly rate |
| Highly complex / unstructured | Custom Quote |
Backlog payment: 100% advance before processing starts. Backlog is assessed according to applicable workload, period, record volume and data condition.
Payment & Commercial Terms
- First month’s fee is paid in advance. After that the bill is made at the start of each month and is payable within 7 days.
- If payment is not received within 7 days a reminder is sent; after 15 days the service may be put on hold, subject to Proprietor approval.
- Weekly service: full fee in advance. One-Time work: 50% in advance and 50% on delivery. Backlog / historical work: 100% in advance.
- Minimum engagement: single service 3 months (1 month allowed at 15% extra on the monthly rate); package of services 6 months. 30 days’ notice to stop the service.
- Government, statutory, third-party professional, travel/stay and similar external/client-specific expenses are payable separately as agreed.
- All fees are exclusive of applicable GST/taxes. GST, if applicable, shall be charged separately as per prevailing law.
- Fee adjustment, discount and payment exceptions require Proprietor approval.
Scope, Data & Transaction Rules
- One-Time service covers a defined task/deliverable within the applicable workload level. Backlog and materially additional work are separate.
- Clients should provide data/instructions in the prescribed or agreed standardized format/template. Non-standard conversion, incomplete/incorrect data, repeated corrections or resubmissions may lead to additional charges or workload reassessment.
- Student fee receipts are counted under Educational Institution Administration. In Accounts, each day’s total fee collection is one summary entry = 1 transaction.
- Accounts transaction counting: an invoice, receipt, payment, bank entry or journal entry is treated as an accounting transaction for workload measurement; reconciliation itself is not counted as a separate transaction.
- Corporate operational transactions include applicable sales, purchase, order, customer/vendor, inventory/stock movement or similar operational records. Accounting entries are separately covered under Accounts & Bookkeeping.
- Additional workload above agreed limits, urgent/priority work, special reports/documentation, on-site support and out-of-scope assignments may be separately chargeable.
- Rates may be reviewed if the agreed workload materially changes.
Service Delivery, Data Handling & Confidentiality
- Standard service fees include routine RSIS operational and administrative overheads. These are not billed separately to the client.
- Client instructions, approvals and submissions must come through agreed/authorized communication sources.
- Clients do not require access to RSIS internal processing systems. Service communication and approvals are handled through authorized channels.
- Prepared reports/documents/process files may be delivered or stored in the client's authorized registered Google Drive. RSIS does not require or collect the client's Google password.
- Client data is handled under controlled access, authorization and confidentiality practices.
- Internal costing, proprietary processing methods, software architecture and internal automation/security workflows are confidential and are not part of the public/client-facing fee structure.
Final Fee & Quotation Authority
The above tables constitute the RSIS India Core standard fee structure. Custom workload, additional work, discounts and commercial exceptions are subject to scope review and Proprietor approval. The final quotation/agreement/work order governs the specific client engagement.
RS Institutional Services | Back Office Outsourcing Services
[email protected] | WhatsApp Business: +91 95300 61911 | rsinstitutionalservices.com